A reliable copier is the silent powerhouse behind many efficient offices—until it starts misbehaving.
If you’re constantly dealing with breakdowns, delays, or outdated tech, it’s probably time to think about an upgrade.
Whether you’re in IT, procurement, or operations, knowing when to make the switch can:
✅ Save you money
✅ Reduce office downtime
✅ Boost team productivity
⚠️ 1. You’re Calling the Technician Too Often
If you’ve called for service more than twice this quarter, that’s a red flag.
Frequent repairs waste time, interrupt your team’s flow, and cost more than you might think.
💡 Real Example: A Westlands-based law firm we work with reduced downtime by 90% after replacing a machine that broke down six times in a year.
🧰 2. Your Copier Is Missing Modern Features
Still can’t scan to email? No wireless printing? Can’t connect to Google Drive?
If your copier lacks:
- Cloud integration
- Duplex printing
- Touchscreen functionality
- Energy-saving modes
…then your team is doing more manual work than necessary—and losing valuable time.
📈 3. Your Business Has Outgrown Your Machine
Are you printing 500+ pages a day or scanning reports all week?
Your copier might be too small for your growing needs, leading to:
- Frequent jams
- Overheating
- Slower turnaround times
💡 Pro Tip: Check your monthly print logs. If the numbers are creeping up, it’s time to upgrade.
⛔ 4. Toner and Spare Parts Are Hard to Find
If your supplier keeps saying:
“The toner is on backorder.”
“Parts will take 3+ weeks.”
…your machine is aging out of the supply chain.
Newer models are better supported with:
✅ Faster part availability
✅ Readily available consumables
✅ Less waiting, more printing
💸 5. Modern Copiers Save You Money
New machines come with smart features that reduce waste and cost, like:
- Precise toner usage
- Built-in diagnostics
- Auto-maintenance alerts
- Energy-efficient modes
💡 Client Insight: After upgrading, many of our clients save 20–30% on annual printing costs.
🎯 Final Thought: Don’t Wait for a Total Breakdown
If even one of these signs sounds familiar, it’s time to explore better options. An upgrade now could save you headaches later.
✅ Ready to Upgrade? Let’s Talk!
At Integrated Office Solutions Ltd, we help businesses across Kenya:
🔄 Make insightful decisions on copiers
🔧 Get expert advice
📦 Find the perfect machine for your workload
📞 Contact Us Today
Call: +254 710 330 340 | +254 735 330 340
Website: www.ioskenya.com
📍 Location: 1st Floor, Nacico Co-op Chambers, Moi Avenue – Proudly serving all counties
📩 Need Help Choosing?
We’ll recommend the best copier model for your print volume, budget, and tech needs.
Let’s make your office workflow smoother—starting now.